Administrative Lab Manager - Ellerby lab

POSITION SUMMARY

The Ellerby lab at the Buck Institute for Research on Aging is looking for a full-time Administrative Lab Manager. The ideal candidate has a background in molecular biology techniques; experience in managerial/administrative regulatory, training, and logistics tasks; and some hands-on experience in a scientific laboratory. This individual has excellent writing and verbal communication skills and can work independently as well as nurture lab cohesiveness and team development. The ideal candidate has the supervisory background to mentor junior lab staff including interns and new hires.

KEY RESPONSIBILITIES

• Organize and oversee the daily operation of the office and research lab, including processing check requests and purchase orders and ordering office and lab supplies.
• Maintain a clean, safe laboratory, recommending adaptations and modifications to procedures and equipment in the teaching laboratory.
• Manage PI’s calendars, email and to do lists. Coordinate local and international travel.
• Schedule, plan and coordinate meetings, lectures, and events ranging from routine to intricate.
• Prepare slides/graphics/software files for posters/presentations.
• Present to cross-functional teams, effectively communicating critical issues to staff at all levels within the organization.
• Screen all candidates and advise upper management on hiring. Coordinate with HR and IT on processing new hires. Handle confidential information with discretion.
• Orient and train new lab staff in the operation of computers, research equipment and advanced research software programs.
• Liaise internally with Buck labs and departments and with collaborators at other research institutes, universities and government funding offices.
• Develop and implement appropriate administrative policies and procedures for the laboratory (animal protocols, biohazard protocols, human samples, and stem cell).
• Provide advice, obtain quotes, and develop maintenance, calibration, and training protocols for specialized laboratory major and small equipment/instruments.
• Help lab members when requested: printing labels for experiments, inventorying freezer inventories, DNA purification, maxi preps, sonication, etc.