Responsibilities
Provides project planning, documentation and administrative support to assigned or designated project teams. Develops, updates and communicates project timelines, milestones and tasks. Assists with development and tracking of project budget. Documents software support and process issues. Communicates project needs and issue priorities to vendor or development team. Escalates issues to appropriate management, vendor or development team. Supports workflow analysis, requirement gathering and documentation activities. May assist with testing of software and documentation of findings. May manage a component of a project within approved scope, schedule, resources and quality baseline with oversight by project manager(s) or departmental leadership. Performs additional job-related functions as detailed by immediate supervisor.

Essential Duties:

• Together with the SOP Committee, coordinate and drive the transition of SOPs from the existing SharePoint Work Instructions website to a document management system in FileMaker.
• Develop, write, and update SOPs, guidelines and program documents based upon existing content, if available, and input from subject matter experts. 
• Work closely with manager, supervisors and veterinarians to select subject matter experts.
• Route final drafted documents through the approval workflow process.
• Identify and triage SOPs to be developed or revised. 
• Work closely with the Administrative Assistant assigned to SOP workflow support.
• Other duties related to document creation and management as assigned.

Exemption Status: Nonexempt
Compensation Detail Education, experience and tenure may be considered along with internal equity when job offers are extended.; $23.53-34.36/ hour.
Benefits Eligible: Yes
Hours/Pay Period: 80
Schedule Details:  8 am -5 pm, flexible This is a limited tenure position that has been approved through August 23, 2024; it may have the possibility of turning into a regular position
Weekend Schedule:  no weekends
International Assignment: No
Site Description:  Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is.

Recruiter Jill Squier

Qualifications
High School Diploma or GED. Knowledge and experience with Microsoft Office (Word, PowerPoint, Excel, Visio).Demonstrated knowledge and experience with project management tools, e.g. Microsoft Project. Demonstrated skill in using desktop/office efficiency tools, e.g. MS Excel, MS Word. Demonstrated communication skills, including ability to articulate complex topics to teams and management. Demonstrated excellence in organizational and follow-up skills. Demonstrated competence in using personal workstation and other office tools. Self-motivated and seeks assistance as necessary.

Preferred Qualifications: AALAS certification (any level) preferred

• Experience in a vivarium setting preferred
• Excellent written communication, computer, organization and planning skills required
• Proficiency with MS Word and ability to be trained in other software systems required
• Ability to think methodically